

Guidelines for Examination Centres, Examination
functionaries and Candidates for November 2020 CA Examinations in wake of
ongoing pandemic Novel Corona Virus (Covid-19). The Attachments here to cover 3
guidelines:-
(a) Guidelines for Examination Centres
(b) Guidelines for Centre Superintendents and
Observers
(c) Guidelines for Candidates
GENERAL GUIDELINES
ICAI is taking all possible measures for safe
and secure conduct of CA Examinations scheduled to be held in November 2020.
ICAI has increased the examinations centres from 505 planned for May 2020 Exam
to 915 for Nov. 2020 examination to cover additional 192 districts of the
country to facilitate candidates to not to travel beyond their district to the
extent possible. ICAI will also implement adequate Social Distancing measures
in current scenario of Covid-19 to ensure health and safety of our candidates.
Adequate measures are being taken for the safety of all without compromising
the high standards, sanctity and fairness in the conduct of the examination.
1.Standard Operating Procedures (SOPs) for
implementing safety precautions and for maintaining required standard of
hygiene shall be followed.
2. Before commencement of the examination,
seating areas shall be adequately sanitized. All door handles, staircase
railing, etc. shall be disinfected. Candidates, if so desired, may further
sanitize the seating area with his/her own hand sanitizers; and may also carry
face shield, hand gloves, etc. for additional protection as per their choice.
3. Adequate gap as per norms between two seats
shall be maintained.
4. Thermo scanning for temperature check of
examination functionaries/candidates shall be done at the entry.
5. Hand sanitizer would be made available at
the entry and inside the exam venue at prominent places for candidates and
centre staff to use.
6. Candidates shall be allowed to carry the
following items inside the examination hall –
Mask on Face (Compulsory),
Face Shield (Optional)
Gloves on hand (Optional)
Personal transparent water bottle
Personal small hand sanitizer
Exam related items/documents as instructed
(Calculators, stationery items,Admit Card, Photo ID card, etc.
A.
Guidelines for Examination
Centres
The following guidelines are issued and will be
necessarily followed by all ICAI Examination centres in addition to the
applicable guidelines for them issued by the Government of India. The Exam
centres shall make sure that they additionally fulfill the requirements
stated below at all times during the period of CA examination in November 2020:
1. All the staff on examination duty shall wear
Gloves and Masks for their safety and that of others during the examination exercise.
2. While the candidate have been asked to wear
their own mask, carry their own water bottle and also carry 50/100 ml
sanitizers bottle; the examination centres shall ensure that superintendent
shall keep masks for the candidate(s) who report to require face mask or in
case of malfunctioning of mask during appearance for examinations. Also, Hand
Sanitizer at the venue entry and inside the examination centres shall be made
available in sufficient quantity on prominent places on all the days during the
conduct of examinations.
3. The exam centre shall ensure that deep
sanitization of the examination rooms, common areas and washroom to ensure
safety and hygiene every day after the conclusion of the examination is done so
that safety requirements are met for the next day of examinations.
4. Sufficient quantity of liquid handwash/soap
shall be made available in washrooms for washing of hands.
5. The exam centres shall deploy sufficient
number of thermo guns for temperature check of candidates and all staff on duty
at the entry point. Those candidates/staff who are not coming with the
prescribed temperature limit be asked not to enter inside the venue and where
such candidates are being refused entry inside the hall, their details shall be
entered in the attendance register.
6. While the candidate will carry their own
water bottle, the Centre will also make sure the availability of packaged water
bottle at sufficient number of locations.
7. The examination centre shall provide
additional notice boards, display signages etc. for guidance of candidate /
staff to display the location of rooms/sitting plan at appropriate places for
the help of candidates.
8. The examination centres shall identify their
different wings of the premises separately highlighting them as Wing A, B and
so on. Each wing shall be a standalone examination centre. There shall be
separate entry to each wing to an extent possible.
9. The exam centres shall deploy adequate staff
at the entry point so that there is no crowd gathering and due social
distancing is maintained.
10. The attention of the examination centre is
also drawn to the guidelines issued for the centre superintendent as also for
the candidates forming attachment to instant communication to give a total
integrated bird eye view of the SOPs / guidelines at the ICAI exam centre.
11. While the admit card will be printed
online, the candidates have to give their consent to follow the various
guidelines issued by the Governmental authorities as also the ICAI by way of an
undertaking. They shall also undertake that they are appearing in this
examination with the full consent and permission of their parents/ guardian.
12. The exit of the candidates from 5.00 pm
onwards has to be planned in such a way that the exit is allowed on the basis of
room-wise occupancies to ensure that exit is in a staggered manner by keeping
appropriate time gap difference between exit of candidates of two rooms.
13. All examination staff shall carry No Risk
status in Aarogya Setu App installed in their Mobile.
14. As an exception due to COVID -19
precautions, candidates will be allowed to leave the examination centre from
4:00 PM onwards and the entry to the examination centre shall be allowed from
1.00 PM onwards for November 2020 Examination.
(B) Guidelines for Centre Superintendents and
Observers
Centre Superintendents must ensure that
following guidelines are strictly followed during the days of conduct of
November 2020 CA Examinations at the examination centre/hall: -
1. Centre Superintendents should ensure that
Examination Centre (Examination halls/rooms, washrooms, entrance, furniture,
equipment, stationery to be used, kitchens, canteen, and common area) must be properly
sanitized prior to and on the days of conduct of CA examinations. All
examination staff shall carry, No Risk status in Aarogya Setu App installed in
their Mobile.
2. Entry gate(s) of the examination centre must
be opened at least one hour before the scheduled time of commencement of
examination.
3. Proper/ Adequate social distancing as per
MHA guidelines must be maintained among the candidates and functionaries both
outside and in the examination Centre.
4. Each candidate and examination functionary
must be subjected to thermal scanning for body temperature and hand
sanitization at the time of entry to the Examination Centre. Wearing of face
mask is mandatory for examination functionaries and candidates both at entrance
and during conduct of examination. However, at the time of entry and
confirmation of identity; the examination candidates while signing of
attendance sheet, are required to remove their face mask.
5. To make arrangements for hand sanitizers for
use by officials and candidate at the centre. To also make arrangement for
spare masks use by candidate in case of need.
6. Exam Centres have been asked to ensure that
hand sanitizers with dispensers are placed at the entrance of examination hall,
washrooms etc.
7. In case Invigilator is required to help a
candidate to resolve any issue, he will be needed to sanitize his hands before
and afterwards (without removing gloves).
8. Washroom will be kept clean and sanitized at
all times.
9. Candidates are not allowed to take inside
the examination hall bags, mobile phone, smart watch, written material/books,
electronic/IT gadgets or equipment capable of being used as communication/
copying device. Arrangements for informing this provision to candidates and
safe keeping of these materials, if any is to be made at the examination
Centre. Any infringement of these instructions will entail disciplinary actions
against the candidate concerned.
10. Proper / Adequate Social distancing must be
maintained among the candidates while appearing for examinations as per
guidelines issued by the Government of India. Physical distancing /
social distancing to be ensured while planning the seating plan.
11. Display Signages and markings for enforcing
physical/social distancing and safety protocols at adequate places.
12. All candidates and examination staff to
arrive at examination centre wearing a face mask and continue wearing it all
through examination, especially when in examination hall.
13. Actions to be taken as per the Protocol
defined in case of detection of a suspected case of COVID-19. They be asked to
exit the exam premises.
14. Sufficient provision of drinking water in
250 ml disposable plastic bottles at room temperature to be made.
15. The attention of the centre superintendent
and observers is also drawn to the guideline issued in respect of centres as
also guidelines issued in respect of candidates so that the observer /
superintendent do have full details of do’s and don’ts which are to be
compulsorily observed by all set of people who are entering in the examination
centres.
16. The examination centres shall identify
their different wing of the premises separately highlighting them as Wing A, B
and so on to the extent possible.
17. Keeping in view of the general conditions;
the candidates who have completed their paper before time may be allowed to
exit from 4.00 PM onwards.
18. Entry time for the examination centre shall
be one hour before start of exam and candidates may come to examination centre
in such a way that they report centre not before one hour before start of exam.
19. While the admit card will be printed online
the candidates have to give consent to follow various guidelines issued by the
Governmental authorities as also by the ICAI. They shall also undertake that
they are appearing in this examination with the full consent and permission
their parents/guardian.
20. The exit of the candidates from 5.00 pm
onwards has to be planned in such a way that the exit is allowed on the basis
of room-wise occupancies to ensure that exit is in a staggered manner by
keeping appropriate time gap between exit of candidates of two rooms.
21. Observers shall visit the examination
centre one day before the commencement of the exam to ensure that proper
arrangements relating exam particularly for sanitization of the centre, masks,
sanitizers, thermo scanning and the entry to different wings A & B are made
by the centre as per these guidelines and confirmed to Head Office about
compliance.
C.
Guidelines for examination
candidates (examinee/students)
Candidates are required to strictly adhere to
the guidelines and process for Social Distancing and hygiene to ensure safety
and health of their own and fellow candidates.
1. Candidate to check reporting/entry time at
Centre given in the Admit Card and to reach centre as per reporting time only
to avoid any crowding at the centre at the time of entry and to maintain social
distancing.
2. All candidates must ensure before reaching
the examination centre that they do not have any symptom or suffering from
COVID-19 disease.
3. Candidates need to maintain social
distancing from each other at all the time.
4. The candidates must ensure to report at the
Examination Hall not before 1.00 PM wearing face mask and carry with them exam
related items and documents. They may carry a transparent bottle of drinking
water and 50/100 ML bottle of hand sanitizer and admit card. Candidates will
not be allowed to carry their mobile phones, smart watch, other electronic
gadgets, books & written materials and bags inside the examination halls.
5. At the entrance, the candidates shall be
subject to thermal temperature scanning and sanitization of hands. Candidates
and other functionaries having body temperature of more than the prescribed
limit will not be allowed entry in the examination centre. However, their
record will be maintained.
6. Candidates shall continue to wear face mask
and shall remove the same only at the time of their personal identification and
signing of the attendance register. In case of mal functioning of their mask,
candidate may contact the room invigilator who will provide mask to such
candidates.
7. Candidates shall seek permission of
hall/room invigilators for use of washrooms and shall sanitize their hands on
coming out of the washroom with the sanitizer made available by the centre
outside the washroom.
8. The candidates should bring their personal
water bottles and keep the same on the bench(seat).
9. All candidates are advised to carry a small
transparent bottle of hand sanitizer for their use within the examination hall/
room.
10. All candidates are advised to co-operate
with the examination functionaries for adherence to the COVID 19 and other
guidelines during conduct of examinations.
11. All candidates are advised to bring their
own pen, pencil, scale, calculators, water bottle etc. as borrowing / lending /
exchange of the same in the examination hall is strictly prohibited.
12. On completion of the examination, the
candidates will be permitted to move out in an orderly manner one candidate at
a time. Please wait for instructions from invigilator and do not get up from
your seat until advised.
13. The gloves and masks should be disposed in
a pedal push covered bin at the examination centre and outside the examination
room/hall only.
14. Required distance will be maintained
without crowding anywhere at all times.
15. Candidates shall make sure that they come
to the centre well in time and do not clog the outside road if they are coming
in their own vehicle which should be parked at appropriate places.
16. Keeping in view the general conditions; the
candidates who have completed their paper in time will be allowed to exit Exam
Centre from 4.00 PM onwards.
17. While the admit card will be printed online
the candidates have to give consent to follow various guidelines issued by the
Governmental authorities as also the ICAI. In case a candidate is minor; he/she
must undertake that he/she is appearing in this examination with the consent
and permission of his/her parents/guardian by way of filling up of format which
candidate can get while printing of his/her Admit Card and submit/deposit the
said undertaking/format, duly signed by his/her parents/guardian, at the
room/hall of the Examination centre.
18. All candidates must ensure entry in the
examination centre wearing mask all the time, however the centres are advised
to keep stock of masks, sanitizers and water bottles to be provided to the
candidates in case of need.
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